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Q:

What are the pros and cons of a mileage capture system?

A:

<p> Automated system where drivers log-in, verify their vehicle’s details, enter ‘from’ and ‘to’ postcodes and the reason for the journey.</p> <p> Drivers also record their odometer reading which enables the system to calculate private mileage and the driver to reimburse the company for their private mileage if they are using a fuel card. Drivers can also provide mileages by text or phone.</p> <p> Providers include: TMC, Midas FMS and Vertivia. Some fuel card providers, fleet management software companies and leasing companies also offer mileage capture systems.</p> <p> Most leasing companies white label existing mileage capture systems although some have an in-house system – Zenith has created its own online mileage capture system, MyMiles, for example.</p> <p> <strong>Pros: </strong></p> <ul> <li> More sophisticated than a spreadsheet</li> <li> Reduced admin burden</li> <li> Providers claim it is possible to reduce mileage by up to a quarter due to accurate recording of mileages</li> <li> Can switch to drivers reimbursing the company at actual pence per mile rather than advisory fuel rates</li> <li> Systems typically also incorporate duty of care checks for grey fleet drivers</li> </ul> <p> <strong>Cons: </strong></p> <ul> <li> Typically costs around £1 per driver per month which could make it expensive for a large fleet</li> <li> Still need to perform checks unless you pay an additional service charge for the provider to audit mileages</li> </ul>

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