Fleet FAQ
Q:
What are the pros and cons of a mileage capture system?
A:
<p>
Automated system where drivers log-in, verify their vehicle’s details, enter ‘from’ and ‘to’ postcodes and the reason for the journey.</p>
<p>
Drivers also record their odometer reading which enables the system to calculate private mileage and the driver to reimburse the company for their private mileage if they are using a fuel card. Drivers can also provide mileages by text or phone.</p>
<p>
Providers include: TMC, Midas FMS and Vertivia. Some fuel card providers, fleet management software companies and leasing companies also offer mileage capture systems.</p>
<p>
Most leasing companies white label existing mileage capture systems although some have an in-house system – Zenith has created its own online mileage capture system, MyMiles, for example.</p>
<p>
<strong>Pros: </strong></p>
<ul>
<li>
More sophisticated than a spreadsheet</li>
<li>
Reduced admin burden</li>
<li>
Providers claim it is possible to reduce mileage by up to a quarter due to accurate recording of mileages</li>
<li>
Can switch to drivers reimbursing the company at actual pence per mile rather than advisory fuel rates</li>
<li>
Systems typically also incorporate duty of care checks for grey fleet drivers</li>
</ul>
<p>
<strong>Cons: </strong></p>
<ul>
<li>
Typically costs around £1 per driver per month which could make it expensive for a large fleet</li>
<li>
Still need to perform checks unless you pay an additional service charge for the provider to audit mileages</li>
</ul>
Source: Fleet News