Fleet News

Fleets must take simple steps to ensure tracking is legal

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Fleet managers have a legal obligation to inform drivers of the presence of vehicle tracking units to stay compliant with data protection, human rights and employment rights legislation, says GPS firm RAM Tracking.

However, says RAM Tracking’s director Chris McClellan, the use of GPS vehicle tracking systems is perfectly legal as long as they are used transparently (i.e., not without the employee’s knowledge) and with the employee’s consent.

“Introducing Vehicle Tracking should be a transparent process, involving dialogue between employer and employees. In our experience employees do not mind vehicle tracking systems being used so long as they know and understand what the tracking system monitors and why.

“If a driver understands how tracking can be used to reduce fleet running overheads to the benefit of the wider business, and ultimately their employment, they are more likely to be receptive.”

GPS vehicle tracking has wider legal benefits in that it may also help employers stay compliant with Duty of Care legislation and the Corporate Manslaughter Act by enabling them to stay in contact with mobile workers and know exactly where their employees are at any given time.

“We advise business owners must issue a company-wide letter or notice at the point of installation outlining how data will be used and why,” McClellan added.

“They should also include details of vehicle monitoring into the company handbook for future reference.”  

For more on the legal issues of using telematics, see the October 3 issue of Fleet News

Click here for telematics best practice and procurement insight

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