Need to know: policing the grey fleet

• Check validity of employees’ driving licences and for those with points check licences as frequently as quarterly
• Check business insurance cover is in place
• Check vehicles are serviced and maintained in accordance with manufacturer recommendations with an MoT certificate if applicable
• Ensure own-use vehicle drivers have to report accidents
• Ensure the vehicle being driven is suitable for the job
• Implement a vehicle age and CO2 cap
• Implement a cap on the number of miles to be travelled annually
• Ensure all drivers undergo a risk assessment and use the results to trigger further training
• Introduce eye sight checks for all drivers and make notification of medical conditions compulsory
• Remind drivers of key issues – no mobile phone use while driving, take regular breaks, plan journeys, check tyre tread and pressures etc. – with regular communications to develop a safety culture within the business

See more on Grey Fleet.