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Careers helpline

KEY questions answered by the experts.

Q: Can anyone recommend a good website or offer any tips for writing a resignation letter? I am planning on handing my notice in and want to find a generic template.

A: Informing your organisation that you are leaving, for whatever reason, should be done as professionally and tactfully as possible.

The resignation letter should not be used as a way of bad-mouthing individuals or letting off steam.

This approach is not beneficial in the long run as you may need to ask for a reference for a future employer.

There is no generic template for resignation letters, as individuals have different reasons for leaving, but there are some key factors to bear in mind.

The main aim is to leave on the best possible terms, delivering constructive feedback as to your decision.

Resignation letters and exit interviews provide an opportunity to reflect on the positive elements of your role as well as things that could have been done better.

They also offer the chance to thank your employer for the time you have spent with the organisation and highlight the key learning points such as projects you may have worked on.

There are websites offering help and advice on resignation letters.

The ‘job and careers’ section on www.about.com gives clear advice on the tone to adopt in your letter.

JO CAUSON
Director, marketing and corporate affairs, Chartered Management Institute

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