Fleet News

Allstar launches mileage capture system

Allstar has announced the launch of a new mileage capture system, Business Mileage Monitor (BMM), which uses satellite tracking to report journey distances to within a few metres, satisfying HMRC’s requirement for precise monitoring. 

The product launch comes as the fuel card company faces mounting criticism over problems with transferring customer accounts to a new operating platform and changes to their terms and conditions (see this week’s Fleet News for more).

However, the unveiling of BMM offers different methods of recording and submitting mileage, including a GPS Dongle, which plugs straight into any vehicle and ensures 100% accurate business versus private mileage reporting.

The new satellite tracking system will report journey distances to within a few metres satisfying HMRC’s requirement for precise monitoring.  

Allstar’s solution even overcomes potential ‘Big Brother’ objections from drivers by enabling the driver to delete the details of private journeys before submitting to his employer.

HMRC has been clamping down on business mileage claims as a result of an increasing number of fraudulent claims and has announced it will investigate the records of 60,000 small and medium sized businesses between 2012 and 2015, in what are officially known as Business Record Checks (BRCs).

Allstar customers who have historically used the company’s legacy mileage capture system have been automatically upgraded to BMM GPS Dongle solution.

Allstar also expects significant adoption of BMM from its remaining customer base.

BMM stores all users’ historical account data and any customers who had used the previous system are now able to access their new accounts to file mileage reports safe in the knowledge they are working within HMRC’s time reporting limits despite the system downtime.

Jon Mackney, head of consultancy for Allstar, said: “Simply plugged into a vehicle by the driver, the BMM device provides detailed mileage reporting that enables quick and simple identification of business versus personal mileage ahead of reimbursement.

“Most employers need to accurately know the split between business and private mileage so that they pay for fuel relating to business travel only.

“However, BMM will also reimburse business fuel at a fixed pence per mile making it an ideal tool for supporting private car drivers.”

The Allstar BMM aims to reduce costs for businesses by eliminating fraudulent fuel claims and ensuring only mileage related to company journeys is remunerated. 

In addition to accurately apportioning business and private mileage, BMM also offers significantly reduced administration time as it captures date, time and mileage details of every journey meaning there’s no need for fleet drivers to trawl through receipts and calendars in an attempt to ascertain how much needs to be reclaimed.

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  • Ross - 05/02/2013 15:31

    Great idea but Wouldnt it be easier to have a single system or integrate with systems such as TomTom Business solutions that does the above anyway and also provides more detailed information such as driver behaviour, active driver feedback etc. Drivers have so many thngs in there cabs now shouldnt we be making it easier for them.....

    • Ian - 06/02/2013 16:10

      @Ross - You need to look a little closer at the target market, this system is designed to be cost effective and without "big Brother" issues, a company can have a compliant system from £2.99 a month that does what it says on the tin. This is particularly useful in GREY FLEET where a fixed driver monitoring system wouldn't be acceptable and live tracking wouldn't be allowed by trade unions in a private individuals car.

    • Ross Spencer - 11/02/2013 10:24

      @Ian - BigBrother systems are a thing of the past, todays fleet management systems cover so many areas not just the old dots on screen, you have 2 way communications, job dispacth, active driver feedback and much more available. Also i think you may need to look more closely modern systems as have the facility to switch to private mode or business mode so are able to cover grey fleets. You have to also remember companies have a duty of care to all mobile workers so tracking is fully acceptable by unions as long as there is a private facility to respect the users privacy..

  • White Van Man - 14/02/2013 06:12

    My fuelcard provider has just launched a bit of kit to help me calculate my business and private mileage. I have 9 drivers and they only charge £5 a month. Seems very comprehensive and a diddle to use.

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