Fleet News

Jaama adds electronic signature functionality to Key2

Martin Evans, Jaama managing director

Jaama has launched its electronic signature module, eSignature, to complement its Key2 system.

ESignature is the latest Key2 enhancement to be brought to market from software solutions developed through collaboration with Jaama customers.

The module enables a document to be sent, signed using an electronic signature, and instantly returned back into the system.

It expedites any process that requires documents to be printed, signed and then manually uploaded, with new vehicle driver handovers and daily rental agreements being prime examples, it said.

Once installed and configured, Key2 eSignature can be utilised anywhere a document is generated within the system.

JCT600’s system director Brian Kirby who has been a Key2 user since 2011, said: “We have pushed for development of eSignature and believe it is possibly the first application of electronic signatures in the fleet industry.

“We plan to initially roll out eSignature for customers’ master hire agreements and then for quote acceptance and order acceptance documents.

"Ultimately eSignature will be used for all documents that require a client’s signature. It is the latest initiative as we continue working towards a paperless environment.

“The eSignature rule sets that we have adopted mean that where documents require multiple customer signatures they are automatically emailed to those individuals thereby reducing the administration burden for our clients.”

Jaama’s managing director Martin Evans (pictured) said: “ESignature is designed to instantaneously get valuable information back into Key2, reduce the administrative burden and help the environment by reducing paper usage.

“Businesses are recognising the benefits of digitalising documentation. As a consequence, Jaama enables fleets to embrace technology to drive administration and operational efficiencies as we move ever-closer to a paperless business environment.”

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