Fleet News

Sample Daily Vehicle Checklist

This is a sample only:

DAILY VEHICLE CHECKLIST (checks to be conducted before use of the vehicle)

Vehicle Registration No: _______
Odometer Reading: ___________
Vehicle Make/Model: __________
Operator: ___________________
Date: ____/_____/_____


Item √ = satisfactory/available OR X = defective/missing OR N/A = not applicable

  • Condition of vehicle bodywork, windscreen, windows, lights
  • Condition of windscreen wiper blades
  • Cleanness of windscreen, windows, mirrors, lights, number plate
  • Security of load, trailer, roof rack
  • Condition of tyres, tyre pressure, tyre wear
  • Availability of spare wheel & jack


Item √ = satisfactory/available OR X = defective/missing OR N/A = not applicable

  • Engine oil level
  • Coolant level
  • Windscreen wash level
  • Brake/clutch fluid
  • Power steering fluid
  • Condition of battery
  • Oil or waste leaks


Item √ = satisfactory/available OR X = defective/missing OR N/A = not applicable

  • Condition & function of seat belts
  • Head restraint adjustment
  • Mirror adjustment
  • Tax disc
  • First aid kit
  • Fire extinguisher
  • Torch
  • Warning triangle
  • Vehicle handbook


Item √ = satisfactory/available OR X = defective/missing OR N/A = not applicable

  • Warning light
  • All lights
  • Horn
  • Washers & wipers
  • Brake
  • Fuel

All the items above have been checked and any defects and omissions reported.

Driver’s Signature: _______________________________________________
Date: _____/_____/______

Login to comment


  • John Moffat - 01/10/2012 12:52

    Great guidance Is there value in additional stuff on a weekly or monthly basis... ie having someone confirm warning lights operations? Checking is any maintenance is due?

  • Ian Butcher - 26/10/2012 15:00

    Vehilce checks should also include that the vehicle has a no smoking sticker on display as this is a legal requirement and could land the driver with a hefty fine.

  • Chibuikem 360GUY - 25/12/2012 14:48

    Good stuff you have here. Must the driver do all the mentioned checks b4 embarking on a journey. Can't human factor interfere bcos the driver may forget..?

    • Dimo - 28/10/2014 11:27

      @Chibuikem 360GUY - Yes it can interfere and drivers avoid performing those checks or they forget to bring them back to the office. If an agency pulls out a vehicle which has no record of those checks, it may result into hefty fines and can cost a day of business.

  • johan greyling - 06/05/2013 18:18

    I have to say that you check list is exellent

  • Etuwewe Gbemi - 29/12/2013 10:39

    Nice one here. But how do we ensure that these checks are done at all times

  • Daniel Somers - 08/05/2014 15:15

    very useful

  • Daniel Somers - 08/05/2014 15:17

    Is disk spelt with a K or a C :)

    • christopher.smith - 08/05/2014 15:22

      @Daniel Somers - now corrected, although of course it won't be an issue from October!

  • Liz Sanders- Netherclay Home Care - 25/06/2015 11:04

    Brilliant- a great help thank you! New to having a fleet of cars for dom care, run by females, driven by females, and completely happy to admit not familiar with the essentials of cars at all!

  • Baffour Asamoah - 26/05/2016 09:26

    Very fantatic and good for my use as a fleet manager

  • William Freeman - 22/01/2018 10:51

    Hello, I found the Sample Daily Vehicle Checklist interesting and I am interested in it. Please share the template with me.

  • Robert Moxon - 17/02/2019 13:32

    Doe's exhaust brake (retarder) need to be in working order on automatic trucks. I am sick of reporting this DEFECT on 3yr. old Scania's but they NEVER get fixed. I believe if it's there it should be working.

  • Kenneth Tarawally - 10/03/2021 15:49

    These will help to protect our company Drivers...Thanks for the information.

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