The new guidelines cover both car and light commercial drivers and include licence inspection checklists for company line managers to ensure their drivers' credentials are up to date.
They also point out that photocard driving licences must be replaced every 10 years to keep the photograph of the driver current.
The 12-page set of guidelines is available to all fleet operators and includes checklists for licence details, explanations of vehicle categories, endorsements and medical history declaration.
A recent Fleet Safety Forum conference heard that companies need to ensure driving licence checks are included in employees' contracts of employment.
David Faithful, practice development manager, Amery Parkes, said human resource departments should ensure that they liaise with fleet managers to guarantee that policies are correctly in place within the employee contract to prevent possible disciplinary and grievance procedures.