Jaama has launched a new version of its Electronic Driver Services (EDS) module that enables employees who drive their own vehicles on business to record documentation online.

EDS was launched last year having been developed in conjunction with a number of fleets already using the online fleet management technology including Manheim and SIG Plc.

‘Grey fleet’ drivers have always been able to compile and submit business mileage expense claims online through the system and driving licence information has also been available. But with the launch of version two, employees are now able to upload other key duty of care-related documentation including insurance details, proof of vehicle servicing and MOT certificates.

Built-in automated exception reporting then notifies fleet decision-makers of any drivers that have failed to provide the required information on schedule. The system also generates emails to drivers that updated documentation is required and reminders are sent to any ‘rogue’ employees highlighting the importance of submitting the requested information should they initially fail to respond.

EDS version two continues to risk profile company vehicle drivers and ensures that data on them and their vehicle is collected to provide their employer with an audit trail, which is essential for at-work driving duty of care compliance.

As well as enabling the completion of mileage expense claims online, the system also acts a repository for all fleet policy information so updates can be easily accessed; drivers can be informed of tax issues and P11D returns can be compiled online; and fleet chiefs can use the system to deliver vital information, for example reminders about checking tyre condition and pressure and fluid levels, to all drivers.