PHH claims to have cracked one of the most awkward problems in fleet by finding a simple solution to separating and recording drivers' business and private mileage. The company's just-launched Mileage Capture System still relies on driver input, but rather than having to jot down figures on scraps of paper and fill in forms, PHH fuelcard holders telephone a dedicated line and use their phone's numeric keypad to record private miles. From the use of the fuelcard, PHH holds individual drivers' spend data and calculates the amount the driver owes, using the actual cost per mile. The exact amount for the private fuel used can then be deducted from salary at source by the employer.
Keith Greenhead, director of fuels at PHH, said: 'Mileage capture will mean an end to the burden of paperwork and financial administration caused by employees paying back private mileage. We're the first to develop such a system and we think it will be an enormous benefit to drivers and fleet managers.'