Fleet Support Group’s new Journey expense claim module, developed at the request of clients, enables employers to better focus on effectively managing the business mileage of both company vehicle as well as ‘grey’ fleet drivers and thus cutting costs and reducing their carbon footprint.
Simultaneously, business mileage claims administration for both employers and drivers is simplified and the system meets HM Revenue & Customs (HMRC) mileage reporting rules.
Whether employees are driving a company car or van or their own vehicle on business trips, accurate recording of mileage is essential to prove that staff are not in receipt of company paid-for fuel used on personal trips.
Developed in association with leading professional services supplier KPMG, the online journey expenses claim module asks drivers to record each mileage claim by logging journey date, purpose of journey, start and end location, allowable/disallowable miles, total mileage, company provided or ‘grey’ fleet vehicle and, for company car drivers, engine size of vehicle and fuel type.
FSG chairman Geoffrey Bray said: “Mileage claims are an administration headache for the majority of employers the paper trail is endless. But we have developed a fully automated system that meets HMRC rules for benefit-in-kind tax reporting requirements.
“Crucially, when every public and private sector employer has a focus on cost management, our new online journey expenses claim module gives our customers comprehensive real-time data on the number of business miles being travelled and the cost of claims.”
Mr Bray concluded: “Our journey expenses claim module, which can be personalised to meet individual employer requirements, helps organisations further improve their mileage management, simplifies administration, aids at-work driving safety compliance, meets HMRC rules and, importantly, aids cost management and eliminates the risk of drivers falsifying mileage claims. The benefits are numerous.”