Fleet News

Venson urges fleets to prepare for post-lockdown driving in Europe


Venson Automotive Solutions is urging fleet managers and company car drivers to check leased cars are covered for international travel and fully roadworthy as more Covid-19 travel restrictions are lifted.

The lifting of restrictions on some foreign travel destinations and the introduction of “travel corridor” countries like France will see more drivers cross the border into Europe now they are able to do so.

Alison Bell, Venson marketing director, said: “Company car drivers, even those who are still furloughed, may be planning to take the car abroad but they need to remember they have to be in possession of the correct paperwork.

“If they are not the registered keeper of the vehicle then they will need a VE103B (Vehicle on Hire Certificate) from their employer or leasing company.”

The VE103B is an authenticated document and an acceptable substitute for the V5C.

It is produced by the DVLA and contains details of the vehicle along with the name and address of the hirer or lessee.

It enables the police and other authorities to verify that the person driving the vehicle has permission from the asset owner to do so.

Bell said: “Drivers should check with their fleet manager and allow at least two weeks for processing of the paperwork.”

Despite the UK having officially left the EU, rules for driving in the EU will not change until January 1, 2021.

This means UK drivers will not need a Green Card this year, but they must carry a copy of their certificate of insurance, and passports must have at least six months left before the expiry date. 

Bell said: “We would also advise that cars are well maintained and if necessary serviced before travelling, to avoid the cost or inconvenience of repairs, and that drivers have valid European breakdown cover.

“Many EU countries also require UK motorists to carry safety equipment such as a warning triangle and reflective jackets – the AA website is a good source of country-by-country advice.

“As travel restrictions are lifted, we understand the desire to get away on holiday. But to do so safely we recommend drivers do their homework before travelling, and make sure they understand all the legal and safety requirements of driving abroad.”  

Venson’s European motoring check list

  • If you’re taking your company car to Europe contact your fleet manager or fleet management company to check whether you need a VE103B. Processing of the paperwork typically takes two weeks.
  • Check your passport to ensure it is not within 6-months of the expiry date. If it is, it will need to be renewed before travel.
  • Even if you regularly drive abroad always check the local rules of the road before you go, as requirements can change.
  • Check your service schedule and, if a service is due, make sure it’s carried out in advance of your trip to reduce the chance of expensive breakdowns abroad.
  • Check all tyres for condition, pressure and tread depth before you go. Most countries have the same requirement as the UK – a minimum tread depth of 1.6mm over the central three-quarters of the tread and around the whole circumference. 
  • Before setting off on your journey make sure you have valid breakdown cover for your entire trip as well as your ultimate destination. 
  • Many countries require visiting motorists to carry a safety kit. Check the AA website for country advice before you go.

A Fleet News webinar: WATCH NOW

The impact of the COVID-19 pandemic on fleet operations and business travel

Sponsored by Sixt.

A discussion hosted by Fleet News on the UK business response to the fleet challenges presented by Covid-19. 

A panel of experts will provide an insight into the trends and changes that they are seeing, before leading a debate and discussion among participants, including delegates, on future working practices, changes to travel policies, opportunities offered by mobility solutions and implications for fleet sizes, replacement cycles, funding methods and vehicle type.

Watch the webinar

Chaired by editor in chief Stephen Briers, in this 45-minute webinar, he will be in conversation with:

  • Dale Eynon is director of Defra Group Fleet Services and will give a fleet operator view of how covid-19 is affecting fleet operations
  • Kit Allwinter is senior consultant at AECOM and is a specialist in sustainable and active travel including shared mobility. He will provide a view on how Covid-19 is changing the way people travel and business working practices, etc. and the implications for travel and fleet activity, especially in urban areas
  • Paul Hollick, chair of the Association of Fleet Professionals. He’ll be representing the views of UK fleets, providing insight into how their operations are likely to evolve and change due to new working practices sparked by the coronavirus pandemic.
  • Simon Turner, campaign manager at Driving for Better Business, which has created a Covid-19 toolkit, driver app and management portal to help fleets back to business.

  • Stuart Donnelly, Sixt (sponsor)


• Changes to working practices (agile/remote/office working)

• Changes to travel policies (travel to work, travel to client, travel to supplier etc)

• Implications for fleet size (new car/van sales demand)

• Impact on replacement cycles (new car sales demand) and annual mileage

• Impact on demand by vehicle type (EV, Hybrid, Petrol, Diesel)

• Changes in funding preference (fewer traditional 3-4-year contract hire lease agreements and more flexi-hire contracts?)

• Active travel policies (walk, cycle, other)

• Public transport policies (to work, at work)

• Role for other mobility preferences (car share, car clubs, mobility budgets)


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